Fireflies.ai has gained traction among remote and hybrid teams for automating meeting notes, summaries, and transcripts. As of 2023, it boasts over one million users, thanks to its promise of efficiency and streamlined collaboration. However, some teams find that integrating fireflies.ai into Google Meet may pose data privacy questions or create confusion over who has access to recorded conversations.
A 2022 study by Forrester revealed that 58% of employees worry about the security of AI-generated transcripts, prompting many to re-evaluate and, in some cases, remove tools like fireflies.ai from their workflow.
Understanding Fireflies.ai in Google Meet
Before diving into the steps for removing it, it helps to know how fireflies.ai integrates with google meet.
Typically, you install the Fireflies.ai platform through a browser extension or Google Workspace marketplace add-on. This lets fireflies.ai automatically join scheduled meetings, record audio, and generate transcripts and summaries.
While such features can boost productivity, some organizations have expressed concerns about unauthorized access or inadvertent data sharing.
An IDC report from late 2022 highlighted that as many as 40% of mid-sized companies cite compliance issues as a key reason for limiting third-party meeting bots.
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Why Remove Fireflies.ai from Google Meet?
There are several reasons why a team might decide to remove fireflies.ai from google meet:
• Data privacy and compliance – Startups and enterprises operating in regulated industries, such as healthcare or finance, often have strict guidelines on how meeting records must be stored and shared. Fireflies.ai’s data handling may not align with every organization’s policy.
• User control – Some teams simply prefer more direct control over who has permission to record or join a meeting. Having an AI assistant automatically present can raise concerns, especially if sensitive topics are discussed.
• Feature overlap – Many video conferencing platforms are rolling out native note-taking and recording features. In these cases, continuing with fireflies.ai might feel redundant.
• Budget considerations – Subscription or licensing fees can add up quickly, and early-stage startups may want to conserve resources for core product development.
Step-by-step Guide to Removing Fireflies.ai from Google Meet
The exact process can vary, depending on whether you installed fireflies.ai through a browser extension or via Google Workspace marketplace. Below is a general guideline:
Check browser extensions before removing Fireflies.ai from Google Meet
Open your browser’s extensions menu. In chrome, type “chrome://extensions” in the address bar. Look for “fireflies.ai for google meet” (or a similarly named extension). If you find it, remove or disable it. This step alone often stops the AI assistant from appearing in your meetings.
Remove Fireflies.ai from Google Meet via Google Workspace Marketplace (if applicable)
Sign in to your Google Workspace admin console, click on “apps,” then go to “Google Workspace Marketplace Apps.” Locate the fireflies.ai application.
Choose “remove” or “uninstall” to revoke its permissions across your organization.
For individual (non-admin) users, you may have to open marketplace.google.com, find fireflies.ai in “my apps,” and then uninstall.
Revoke Permissions in your Fireflies.ai Account
If you’ve created a fireflies.ai account, log in to its dashboard. Look for settings related to your calendar, google meet, or google account. Turn off or remove any sync or access permissions to fully detach the service from your google meet scheduling.
Remove Fireflies.ai from Google Meet by Verifying Removal
Schedule a test meeting to confirm that fireflies.ai no longer joins automatically. Keep an eye on participant lists or any recording pop-ups to make sure the service is not present.
Why Remove Fireflies.ai from Google Meet: Data Privacy Concerns
According to a 2021 case study published by the Data Protection Institute, a fintech startup discovered that sensitive portions of a product roadmap discussion had been automatically transcribed and stored by a third-party meeting assistant, raising red flags during a routine audit.
The startup quickly removed the tool—similar to fireflies.ai—and updated its security protocols. This underscores why compliance teams often keep a close watch on AI-based meeting platforms.
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After You Remove Fireflies.ai from Google Meet: Alternatives to Fireflies.ai
If you still need a way to record or transcribe meetings, you can consider the following options:
• Native Google Meet Recording – Google meet offers a built-in recording feature for certain subscription tiers. Although it lacks advanced AI note-taking, it provides basic archival.
• Eyre Meet – Security-focused AI-driven meeting assistant has adjustable privacy settings and manual join controls.
• Manual note-taking – Some organizations still prefer designating one or two individuals to take official notes, ensuring direct oversight of all meeting records.
Final Thoughts: How to Remove Fireflies.ai from Google Meet
Fireflies.ai is lauded by many users for its convenience and real-time transcription, but it is not a one-size-fits-all solution. Security-conscious teams, or those who value control over meeting data, may find it best to uninstall or disable the platform in google meet.
Removing fireflies.ai can be as simple as disabling a browser extension or revoking marketplace permissions through the Google admin console. Whichever steps you take, be sure to check that all data and permissions tied to fireflies.ai are effectively removed.
Staying informed about AI-driven collaboration tools is critical for modern businesses. While solutions like fireflies.ai can increase efficiency by automating record-keeping, ensuring alignment with your organization’s privacy and compliance requirements should always be a top priority.
According to a 2022 Forrester analysis, startups that actively manage third-party integrations are 35% less likely to face security breaches, making such diligence well worth the effort in the long run.
FAQ
What is fireflies.ai?
Fireflies.ai is a meeting assistant that uses artificial intelligence to join calls—typically via google meet, zoom, or microsoft teams—and automatically record and transcribe audio. while it can help teams save time on note-taking, it also raises questions around data security and privacy.
Why are people concerned about data privacy?
Many organizations worry that sensitive information might be exposed if the ai assistant stores or processes data on external servers. A 2022 Forrester report showed that 44% of respondents felt uneasy about sharing internal meeting details with third-party transcription services.
Can automatic AI meeting transcripts create compliance issues?
Yes. highly regulated sectors—like finance, healthcare, or government—often have strict rules on how data is recorded, stored, and shared. if fireflies.ai’s data handling doesn’t align with these standards, organizations risk noncompliance and potential penalties.
What about inaccuracies in transcripts?
Though AI transcription accuracy has improved, occasional errors still occur. Incorrect meeting notes can cause misunderstandings or lead to costly mistakes, especially if decisions are made based on flawed information.
Who has access to the Fireflies.ai recorded data?
Unless properly configured, third-party tools can grant broader access to stored transcripts than intended. role-based access and strict permission settings are crucial for maintaining control over who can view or edit meeting records.
Can fireflies.ai join calls without everyone’s knowledge?
By default, fireflies.ai often appears as a participant, but there have been concerns that meeting assistants might not always fully disclose their presence or function. It’s essential to establish clear policies and inform participants if an ai tool is recording or transcribing the session.
Is there a risk of data leaks?
Like any cloud-based tool, fireflies.ai data leaks can occur if security measures are insufficient. According to a 2021 IDC study, 70% of companies worry about unauthorized sharing of sensitive transcripts or recordings when using automatic AI note-taking services.
How can startups address these risks?
Startups can mitigate concerns by conducting thorough vendor reviews, ensuring encryption in transit and at rest, and limiting access through user roles and permissions. Establishing a clear privacy policy and informing team members about recording practices can also bolster trust.
What alternatives exist if privacy is a priority?
Some teams opt for manual note-taking or use built-in recording features of platforms like Google Meet, Eyre, or Zoom, which may offer better control over where data is stored. Eyre’s AI-based options have transparent privacy features and customizable settings to meet internal compliance needs.
How do I remove fireflies.ai if I no longer want to use it?
Removal typically involves disabling any browser extension, uninstalling the tool from google workspace marketplace (if applicable), and revoking permissions from your fireflies.ai account dashboard. Always verify that the service is disconnected by scheduling a test meeting to ensure it no longer joins.
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Julie Gabriel wears many hats—founder of Eyre.ai, product marketing veteran, and, most importantly, mom of two. At Eyre.ai, she’s on a mission to make communication smarter and more seamless with AI-powered tools that actually work for people (and not the other way around). With over 20 years in product marketing, Julie knows how to build solutions that not only solve problems but also resonate with users. Balancing the chaos of entrepreneurship and family life is her superpower—and she wouldn’t have it any other way.
- Julie Gabrielhttps://eyre.ai/author/eyre_admin/
- Julie Gabrielhttps://eyre.ai/author/eyre_admin/
- Julie Gabrielhttps://eyre.ai/author/eyre_admin/
- Julie Gabrielhttps://eyre.ai/author/eyre_admin/
