As video conferencing continues to dominate remote work and virtual collaboration, the demand for tools that enhance meeting productivity is rising. One such innovation is video conferencing notetaker software, designed to automatically capture key points, transcribe conversations, and even summarize discussions.
With AI-driven advancements, these tools are becoming increasingly sophisticated, making meetings more efficient and ensuring no critical details are overlooked.
As we approach 2025, businesses will rely heavily on notetaker software to streamline workflows and enhance team communication. Below, we present a comprehensive list of top video conferencing notetaker software options for 2025, ensuring that you stay ahead in the evolving landscape of virtual collaboration.
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Tired of Big Tech control? Use Eyre European secure meeting platform to simplify compliance and security while capturing every meeting detail.What is Video Conferencing Notetaker Software?
Video conferencing notetaker software is a tool that automatically records, transcribes, and summarizes conversations during virtual meetings. It helps capture key points, action items, and insights without requiring participants to take manual notes.
What are the benefits of using notetaker software during meetings? That would be:
- Increased productivity: Automates note-taking so participants can focus on the discussion.
- Accurate records: Transcribe the entire meeting for easy reference later.
- Action items: Automatically capture key points and follow-up tasks.
- Collaboration: Allows sharing of transcripts and notes with participants.
- Time savings: Saves time by summarizing discussions and eliminating the need for manual note-taking.
Most notetaker software integrates with popular video conferencing platforms like Zoom, Google Meet, Microsoft Teams, and Slack. Some tools also work with CRM systems and collaboration platforms to streamline workflows and ensure all meeting data is stored in one place.
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How Does Video Conferencing Notetaker Software Work?
These tools use AI-powered speech-to-text technology to convert spoken words into text in real time. Some platforms also offer automatic summaries, highlight key moments, and even generate action items based on the discussion. Advanced tools may use Natural Language Processing (NLP) to better understand context and provide intelligent insights.
Best Video Conferencing Notetaker Software List
Here are some top video conferencing notetaker software options that are expected to lead the market:
1. Otter.ai: Best Video Conferencing Notetaker Software for Sales Calls
Otter.ai is an AI-powered notetaker that transcribes conversations in real time, making it easy to follow along during meetings. It provides automated summaries and allows users to search through transcripts using keywords. It offers live captioning during meetings, which is helpful for accessibility and improving engagement. Works with Zoom, Google Meet, and Microsoft Teams, among others.
2. Fireflies.ai: Best Multitasking Video Conferencing Notetaker Software
Fireflies.ai automatically records and transcribes video calls, with the ability to capture action items, keywords, and follow-up tasks. Its AI-driven features analyze conversations for insights and trends. Its powerful search function lets you review notes and pinpoint exact moments in conversations by typing in keywords. Fireflies integrates with Zoom, Google Meet, Slack, Microsoft Teams, and more.
3. Fathom: Best Zoom Video Conferencing Notetaker Software
Fathom provides call transcription, note-taking, and highlights during meetings. Fathom allows you to capture highlights in real time by clicking buttons during the meeting, which makes summarization faster and easier. It helps capture key moments of a call and summarizes the essential takeaways. Fathom primarily integrates with Zoom.
4. Rev.ai: Best Audio and Video Conferencing Notetaker Software
Known for its superior accuracy, particularly in challenging audio environments, Rev.ai offers high-quality speech-to-text transcription services for virtual meetings and webinars. It provides highly accurate transcriptions thanks to its human-assisted AI model. It is compatible with Zoom and other conferencing tools.
5. Sembly AI: Best Analytical Video Conferencing Notetaker Software
Sembly AI transcribes and analyzes meeting content, offering insights into action items, decisions, and key topics discussed during the meeting. It provides intelligent summaries, making post-meeting follow-ups more efficient. Its AI-driven analysis goes beyond transcription, offering contextual insights and recommendations based on the meeting discussions. Works with Zoom, Google Meet, and Microsoft Teams.
READ MORE: How Does Voice Tones Affect Zoom Meetings?
6. Avoma: Best Video Conferencing Notetaker Software for Support Teams
Avoma combines conversation intelligence with meeting transcription and note-taking. Avoma’s AI not only transcribes calls but also highlights key action items, notes on customer sentiment, and trends over time. It helps sales, customer success, and other teams capture detailed call data and provides actionable insights. Integrates with popular conferencing tools like Zoom and CRM systems such as Salesforce.
7. Supernormal: Best To-Do Lists in Video Conferencing Notetaker Software
Supernormal automatically generates meeting notes and summaries for virtual meetings, saving time on manual note-taking. It also tracks important decisions and action items. It creates neatly structured notes that include all the key points, action items, and decisions, offering one-click access to share them with your team. Works with Zoom, Google Meet, and Microsoft Teams.
These meeting notetaking tools all offer unique features designed to make virtual meetings more productive, focusing on automating note-taking, summarizing, and creating actionable insights from discussions.
Why Limit Yourself? Go Beyond Video Conferencing Notetaker Software List and Use a Secure AI Meeting Platform with Meeting Notetaker
Using a secure AI meeting platform like Eyre Meet, which includes a built-in meeting notetaker, offers several key advantages that can greatly enhance both productivity and data security. Here’s why you should consider it:
Enhanced Data Security
In a time when data breaches are increasingly common, especially during online meetings, using a secure platform is critical. Eyre Meet offers end-to-end encryption, ensuring that all sensitive discussions, shared documents, and recorded notes are protected from unauthorized access. This is particularly important for companies handling confidential information like legal firms, financial institutions, or healthcare providers, where privacy compliance (e.g., GDPR, HIPAA) is essential.
Automated Note-Taking
With the AI notetaker, you can focus on the meeting without worrying about capturing every detail manually. The platform automatically generates summaries, transcripts, and action items, ensuring that key points and decisions are recorded and easily accessible post-meeting. This improves accountability and reduces the risk of missing important information, which is particularly valuable in project management and client meetings.
Increased Productivity
By automating meeting notes and summarizing discussions, Eyre Meet allows teams to be more efficient. Instead of manually jotting down notes, team members can fully engage in the conversation, knowing that everything is being captured in real time. The platform’s teleprompter feature also helps presenters stay on track, reducing the need for meeting re-runs or clarification follow-ups.
READ NEXT: How to Conduct a Performance Review Meeting: Tips for Employers and Employees
Seamless Integration with Existing Tools
Eyre Meet integrates smoothly with popular platforms like Google Calendar and Google Meet, making scheduling and running meetings more streamlined. The AI can help create agenda items based on meeting goals, ensuring that the session remains organized and productive from start to finish.
Data-Driven Insights
Beyond just capturing notes, Eyre Meet’s AI notetaker analyzes meeting discussions to identify trends, insights, and actionable items, which can be crucial for decision-making and strategic planning. This makes meetings more than just discussions—they become data-rich resources that can be referenced to drive future business actions.
Post-Meeting Accessibility
After the meeting, participants can easily access meeting summaries, transcripts, and agendas, allowing them to review key points and revisit important decisions or action items. This can improve collaboration and ensure that everyone is aligned on the next steps.
As you can see, using a secure AI-powered meeting platform like Eyre Meet ensures that your meetings are productive, secure, and well-documented, giving you a competitive edge in an increasingly digital and data-conscious world.
Summary: Meet the Best Video Conferencing Notetaker Software
As we move toward 2025, video conferencing notetaker software will continue to play an essential role in improving meeting productivity, enabling teams to focus on engagement rather than manual note-taking. With AI and machine learning advancements, meeting notetaking tools are becoming more accurate, efficient, and valuable for businesses of all sizes.
Whether you’re looking to boost collaboration, automate summaries, or reduce meeting fatigue, the right notetaker software can transform your virtual meetings. Explore the options that best suit your needs and keep your team on track in the ever-evolving remote work environment.
FAQ
Can video conferencing notetaker software summarize the meeting automatically?
Yes, many advanced notetaker tools like Otter.ai, Fireflies.ai, and Sembly AI can generate automatic summaries. These summaries condense the most important points and provide a quick overview of the meeting’s key takeaways.
Is the transcription feature in video conferencing notetaker software accurate?
The accuracy of transcription depends on the tool and the quality of the audio. Leading platforms like Rev.ai and Otter.ai offer highly accurate transcriptions, but external factors like background noise or accents may affect performance. Many tools also offer editing options so users can manually adjust any mistakes.
Is my data secure when using video conferencing notetaker software?
Some notetaker software platforms prioritize security, offering end-to-end encryption to ensure that meeting recordings, transcripts, and summaries are kept private. Always check the platform’s data protection policies and compliance with standards like GDPR or HIPAA, especially for sensitive meetings.
How much do video conferencing notetaker software platforms cost?
Pricing varies based on the tool and its features. Many platforms offer free versions with limited functionality, while premium plans range from $10 to $30 per user per month, offering more advanced features like integrations, extended recording time, and in-depth analysis.
Can the meeting notetaker software platforms handle multiple speakers in the same meeting?
Yes, most video conferencing notetaker tools are designed to handle multiple speakers and can distinguish between voices, labeling each speaker in the transcript. Some tools also provide speaker identification to make the notes clearer.
Do I need technical expertise to use video conferencing notetaker software?
No, most video conferencing notetaker software is user-friendly and requires minimal setup. Once integrated with your video conferencing platform, it works automatically, requiring no technical expertise.
Julie Gabriel wears many hats—founder of Eyre.ai, product marketing veteran, and, most importantly, mom of two. At Eyre.ai, she’s on a mission to make communication smarter and more seamless with AI-powered tools that actually work for people (and not the other way around). With over 20 years in product marketing, Julie knows how to build solutions that not only solve problems but also resonate with users. Balancing the chaos of entrepreneurship and family life is her superpower—and she wouldn’t have it any other way.
- Julie Gabrielhttps://eyre.ai/author/eyre_admin/
- Julie Gabrielhttps://eyre.ai/author/eyre_admin/
- Julie Gabrielhttps://eyre.ai/author/eyre_admin/
- Julie Gabrielhttps://eyre.ai/author/eyre_admin/
